5 Advantages of Using Online Payroll Services – 2020 Guide

When it comes to company finances and making sure that every check goes where it should, then a payroll service is definitely a solution for you.

These services have advanced exponentially as technology does as well. Payroll services weren’t as prominent back in the days, as a boss could do all that by himself. But nowadays and with the increasing demand for near-perfect financing, payroll services are seeing a huge increase in popularity.

Nearly every medium and the big company use these services one way or another. But why is that? What is it that makes them so useful for businesses? Well, to answer that question, we will have to dwell deeper into the advantages that each business gets by using them.

Think of this article as your guide for 2020 as we will touch on some very important topics. So, without further ado, let’s start.

1. More Efficient Solution

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When it comes to payroll, there are two solutions. You’ve got the manual and the automated solutions. The former represents a company’s in-house payroll management, while the latter usually comes in the form of software managed by a third-party company.

So what’s the difference between both? Well, the obvious benefit of hiring a payroll service is the fact that you get a more efficient means of managing it.

Instead of hiring a person to manually calculate tax, benefit withholds, and lots of other important information, you could settle for a service that does that through using the latest software.

With these services, you get a more stable solution that doesn’t cause any headaches with the IRS. We all know how time-consuming messing up key information related to paychecks can be, so you’ve got to settle for a solution that is not only better but also more efficient.

2. Let’s You Allocate Resources

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We’re currently living in very unsettling times. From protests to COVID lockdowns, times are really hard right now. In America, nearly 6,000 small businesses have closed due to this pandemic, and the number isn’t that different for medium-sized businesses.

In these hard times, we have to find ways to save on costs and to better allocate our resources. That’s why human resources are scarce.

So, instead of having someone from the company do all the manual work and time-consuming tasks, why not settle for a service that does all that for you and much more?

Making the switch from in-house to online is a great way to save tons of money. Not only that, but you can manage the number of hours spent on doing just that. In addition, you might go as far as to eliminate an employee and save a lot of money.

While this might sound like a bad thing to do, desperate times call for desperate measures.

One easy way to make the switch is to go online and look for good payroll services that enable you all that we’ve mentioned so far. A great one to take a look at is viewmypaycheck. This service offers businesses a cloud-based solution and an interface that allows everyone to see their paychecks.

3. Reduces Margin Of Error

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It goes without saying that the computing power of a computer is far more efficient than that of a human being. Not only that, but this translates to the software itself.

Payroll software is built to take into account lots of information and give the user a fast and portable solution to all of their payroll needs.

But that’s not the best thing about these types of software. Namely, since a computer can calculate so much information in very little time, it also reduces the margin for error.

This is quite possibly one thing that computers will always have over humans. Humans make mistakes, computers do not. So with using such a service, you are made sure that their software will not make any mistake.

This software goes through a lot of testing to make sure the algorithms calculate the way they should. One such software won’t be released to the general problem is there were issues.

By hiring a service, you are reducing the margin of error since this service has utilized a system that can take care of all of your payroll needs.

4. Employee Access

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This one has more to do with the employee than the employer, but it is important none the less. Most new payroll software offer users access to all kinds of data. But where this type of software differentiates from in-house payroll is the fact that it offers employees the chance to see all kinds of data related to payroll.

Not only that, but most software can be downloaded to your smartphone and offer a portable solution.

Some of the information that employees can see includes history, current data metrics, statistics, and tons of others. By having such an efficient solution available to your employees, you are effectively increasing employee satisfaction and reducing complaints related to their paychecks.

If they have any questions related to their paychecks, all then need to do is simply log in to the system and see what the data says.

5. Simplifying Compliances

Source: baselinepayroll.com

Making an error can be a costly one. It is said that 25% of all companies have paid penalties related to payroll to the IRS. If we discuss the nature of these errors then we can safely assume two scenarios.

The first is human error and the second has to do with the constant change of regulations. We’d have to know about the change in regulations in order to prevent a mistake from happening.

But this is an outdated way of functioning. Most services update their system the moment a new regulation is made into law. That means that you will know exactly what has changed, how has changed, and what the change is.

This way you are simplifying complicates and giving the IRS much less than what they deserve. By using the latest and newest software, you are “buying” a safe and efficient system to run all of your payroll needs.

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