6 Reasons to use Employee Monitoring Tools for your Business – 2021 Guide
If you’re debating whether to implement employee monitoring tools in your workplace or not, we’re here to tell you why it’s such a good idea. These types of tools can help you grow your business in many ways, but mostly by increasing employee productivity. So, yes, employee-monitoring systems can benefit you in many different ways, and in this article, we’ll try to go over them all. Of course, it’s only your decision to make, but it’s still important to consider the potential benefits before dismissing this option completely. So, without further ado, let’s get to the bottom of it!
1. Prevents your employees from wasting time
It’s almost impossible for your employees to work without taking occasional breaks during their 8hr shifts. Still, there’s a difference between taking an occasional five-minute break from your workload and wasting entire working hours for no reason. While you can’t expect your employees to work like machines, getting an employee monitoring software like Monitask can help you motivate them to work a bit harder. Let’s be realistic, even the most hardworking people will start slacking off once their boss leaves the room. When your employees know they’re being monitored, they’re more likely to resist the temptation to slack off. So, monitoring tools can help you motivate your employees, thus increasing productivity in the office.
2. It can save you money
Wasted working hours can be extremely costly, especially for small businesses. When your company is in its phase of growth, you need every penny you can muster so you can keep on developing your business. We have already explained how an employee monitoring system can keep your workers from wasting time at the workplace. Still, as there are many different types of monitoring applications on the market, make sure to do your research until you find the software that fits your business needs and goals. Every business is different, so something that worked for someone else might not work for you (and vice versa). Overall, you should analyze your situation thoroughly before investing in any type of software for your business: your task is to find the problem before purchasing the solution. This will prevent you from wasting money, all while getting you the results you need.
3. Security of your company
Keeping your business secrets inside of your company can be a daunting task. Even small businesses are a frequent target of malicious hacking attacks. What’s even more worrying is the fact that a high percentage of data breaches happens on the inside! Of course, this is only a statistic; we don’t mean to accuse anyone of anything. In fact, we believe most of these happen by accident. Still, as a business owner, you have to be aware of any potential risks for an internal data breach. This is best done by tracking your employees’ work-related activity. So, yes, a good tracking system can help you keep your precious data inside the company.
4. Security of your employees
Employee monitoring has helped many companies deal with sexual harassment claims. It is a huge problem that often goes unnoticed, as the victims are usually too scared to report the inappropriate behavior, especially if it comes from their supervisors. In many cases, something as simple as e-mail tracking helped the victims prove their statements, creating a safer work environment for everyone. Of course, that’s not the only way these tools can help you boost employee safety. Monitoring apps, such as Phonetracker, can help you locate your employees if they suddenly miss work, and you suspect something has happened to them.
5. Dealing with remote workers becomes easy
As the global pandemic rages on, many of your employees are probably working from home (at least partially). Other than that, you might have some freelancers on your payroll too. Whatever the case, we all know that people working from home tend to procrastinate more and they get distracted more easily. This is especially true for people who only started to adapt to remote work, as it can be quite difficult to manage. So, that’s where the employee monitoring system comes into action. It helps your employees focus on their work, and it allows you to keep track of their productivity. If you have a lot of remote employees at your company, getting monitoring software is of the utmost importance! It’s the only way to keep track of their work and ensure they’re doing the job properly.
6. Quality control
The employees dealing with your customers, directly or indirectly, should always be pleasant and professional. Unfortunately, in real life, that isn’t always the case. Some customers may be difficult to handle, and not everyone in your team has the necessary skills to do so. An employee monitoring system is the best way to oversee the communication between your employees and your clients, so you can make the necessary improvements where needed. Other than that, you’ll have real-time access to a lot of important data, especially when it comes to individual progress and productivity. All of it can be used to improve internal collaboration and reduce the waste of time at the workplace. Overall, employee tracking software will allow you to keep track of everything going on at your company. Of course, everything that’s monitored has to be strictly work-related, as your employees’ private lives shouldn’t be anyone’s concern but theirs.
Employee tracking tools can be extremely beneficial to your business. Make sure to be careful about how you introduce the idea to your employees. Explain how the software can benefit them as well, and show them you’ll protect their privacy by all means possible. Access to the monitoring software should only be given to trained staff who are also well educated in data protection. Whatever you do, remember to talk this through with your employees, as you need their awareness and consent before you start using any types of monitoring tools.
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